Faculty and Staff Information
Online and Extended Programs (OXP) is now responsible for the administration of requirements for minors on campus, including camps and multi-day programs. We have implemented Ideal-Logic software to provide a centralized, auditable system for camp registrations, consent forms, background checks, and completion of child protection training.
REG - Registration
POM - Protection of Minors
What's new with MOC compliance?
Consent Forms, CPT, and Background Check Updates
All university-required minor consent forms are now integrated into Ideal-Logic in both English and Spanish. These forms include:
- Minors/Adults Participation Release and Indemnity
- Guardian Authorization for Self-Administration of Prescription Medication
- Guardian Authorization for Over-the-Counter Medication
- TXST Authorization for Medical Treatment for Minors
- Photo Release for Minors
Parents/guardians will be automatically prompted to complete these forms, so programs do not need to request they be completed separately. If you have program-specific consent forms, Ideal-Logic can integrate them as well.
Child Protection Training (CPT) and background checks for designated individuals are also managed and completed using the Ideal-Logic system.
Safety & Risk Management Fee
Starting March 2025, all Minors on Campus forms (previously completed as PDFs) will need to be submitted through Ideal-Logic by the parent/guardian. PDF forms will no longer be accepted after March 1. Additionally, a Safety & Risk Management Fee per participant will be charged to the unit offering the program, so please factor this expense into your program fees or program budget. The Safety & Risk Management Fee will be $5 per participant for single day, non recurring programs; $15 for ongoing program and camps.
For FY2025 (until August 31, 2025), using Ideal-Logic for ongoing programs and camp registration is optional, but consent forms must be completed through the platform. Starting FY2026 (September 1, 2025), registration via Ideal-Logic will be required. We recommend using both registration and consent features for a seamless user experience.
Getting Started
Ready to get started? If you are a Program Operator (PO) for a 2025 Summer Camp/Program/Lab, please submit the 2025 Summer Camp/Program/Lab Data Form. A separate form is required for each session. This information will be used to build your program in Ideal-Logic. Once drafted, a member of our team will reach out to schedule a time to review. You will need to complete this form to gain access to Ideal-Logic.
User Guides
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Parent/Guardian View of Ideal-Logic
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REG Guides
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POM Guides
Child Protection Training (CPT) and background checks for designated individuals are also managed and completed using the Ideal-Logic system.