Faculty and Staff Information

Online and Extended Programs (OXP) is now responsible for the administration of requirements for minors on campus, including camps and multi-day programs. We have implemented Ideal-Logic software to provide a centralized, auditable system for camp registrations, consent forms, background checks, and completion of child protection training.

REG - Registration

The minor registration and compliance side of Ideal-Logic.

POM - Protection of Minors

The designated individual (staff) compliance side of Ideal-Logic.

What's new with MOC compliance?

Consent Forms, CPT, and Background Check Updates

All university-required minor consent forms are now integrated into Ideal-Logic in both English and Spanish. These forms include:

  1. Minors/Adults Participation Release and Indemnity
  2. Guardian Authorization for Self-Administration of Prescription Medication
  3. Guardian Authorization for Over-the-Counter Medication
  4. TXST Authorization for Medical Treatment for Minors
  5. Photo Release for Minors

Parents/guardians will be automatically prompted to complete these forms, so programs do not need to request they be completed separately. If you have program-specific consent forms, Ideal-Logic can integrate them as well.

Child Protection Training (CPT) and background checks for designated individuals are also managed and completed using the Ideal-Logic system. 

Safety & Risk Management Fee

Starting March 2025, all Minors on Campus forms (previously completed as PDFs) will need to be submitted through Ideal-Logic by the parent/guardian. PDF forms will no longer be accepted after March 1. Additionally, a Safety & Risk Management Fee per participant will be charged to the unit offering the program, so please factor this expense into your program fees or program budget. The Safety & Risk Management Fee will be $5 per participant for single day, non recurring programs; $15 for ongoing program and camps. 

For FY2025 (until August 31, 2025), using Ideal-Logic for ongoing programs and camp registration is optional, but consent forms must be completed through the platform. Starting FY2026 (September 1, 2025), registration via Ideal-Logic will be required. We recommend using both registration and consent features for a seamless user experience.

Getting Started

Ready to get started? If you are a Program Operator (PO) for a 2025 Summer Camp/Program/Lab, please submit the 2025 Summer Camp/Program/Lab Data Form. A separate form is required for each session. This information will be used to build your program in Ideal-Logic. Once drafted, a member of our team will reach out to schedule a time to review. You will need to complete this form to gain access to Ideal-Logic.